Awards

Departmental Safety and Health Awards Program

The Departmental Safety and Health Awards Program is administered under the guidelines of the general Department awards and Recognition Program. Supervisors are encouraged to reward employees and stimulate interest in accident prevention and to promote safety in the workplace.  In addition to the Safety-specific awards below, supervisors and employees are encouraged to nominate worthy employees for the Department awards listed in DM Chapter 451.

Departmental Awards DM

Safety Awards DM

  • DM 485, Chapter 10 Safety Management Awards
  • Safety and Health Awards Program Field Instructional Notice
      Note: The field instruction notice provides current safety awards program information while 485 DM 10 is under revision.  Click the icon to view or download the electronic notice.


Safety and Health Award of Excellence

  • Purpose: Presented by the Secretary of the Interior, it is the highest-levelsafety and occupational health award granted by the DOI.  The Safety and Health Award of Excellence recognizes individuals or organizations that have performed an outstanding service for, or made a contribution of unusual value to the safety and health of employees, visitors and volunteers.  The accomplishments of the individual or organization contribute toward the establishment of a safe and healthful environment within the Department of the Interior that build a culture that contributes to the Department’s Safety and Occupational Health’s strategic goals.
  • Award Authorities: The Department of the Interior Safety Awards program is governed by 370 DM 451 and 485 DM 10.
  • Award Criteria: Employees, volunteers and groups may receive this award. The following criteria will be followed:

Table: A.                Safety and Health Award of Excellence – Individual

Title

Administration

Award

Safety and Health Award of Excellence

Award, Recognition, or Award Activity

Plaque presented at Convocation by the Secretary or his or representative.

Eligible Participants

DOI Employees

Criteria

  • Creating a health and safety culture inclusive of all senior leaders, managers, employees and activities; or
  • Significantly improving ability to identify and abate hazards; this must be a minimum of a bureau best practice that was shared department-wide; or
  • Implementing effective safety and health resourcing strategies; demonstrated by partnering or cost sharing between bureaus/offices; or,
  • Facilitating safety accountability and improvement through comprehensive evaluation and monitoring practices; demonstrated by deficiency finding reductions greater than 25%; or
  • Increasing health and safety program communications; demonstrated by at least a 10% annual Total Case Rate or Lost Time Case Rate reduction, or
  • Safety and health program contribution is of significant value that has advanced the overall DOI safety and health program; demonstrated by bureau adoption of the individual’s contribution and the bureau has shared it throughout the department as a best management practice

Considerations

  • Managers and supervisors who have implemented the DOI safety and health program within their jurisdiction in an outstanding manner; demonstrated by  developing appropriate written policies, plans, procedures or programs and have been adopted by the bureau or shared as a best management practice departmentally
  • Employees whose primary work is not in safety and health but whose superior accomplishments have advanced the cause of safety and health
  • Employees with full-time or collateral duty safety and health responsibilities who have achieved outstanding results in furthering safety and health

 

Other elements or information

  • This award recognizes and demonstrates management’s high regard for the DOI employees who have made unusual and significant contributions toward the achievement of positive results in the advancement of DOI’s safety and health program
  • The DOI OSH will purchase the safety award plaque presented at Convocation
  • Travel for individuals to attend Convocation will be the responsibility of the nominating bureau or office

 


Table B.                 Safety and Health Award of Excellence – Group

Title

Administration

Award

Safety and Health Award of Excellence (Group)

Award, Recognition, or Award Activity

Plaque presented at Convocation by the Secretary or his or her representative.

Eligible Participants

DOI Employees or Volunteers

Criteria

  • Creating a health and safety culture inclusive of all senior leaders, managers, employees and activities; or
  • Significantly improving ability to identify and abate hazards; this must be a minimum of a bureau best practice that was shared department-wide; or
  • Implementing effective safety and health resourcing strategies; demonstrated by partnering or cost sharing between bureaus/offices; or,
  • Facilitating safety accountability and improvement through comprehensive evaluation and monitoring practices; demonstrated by deficiency finding reductions greater than 25%; or
  • Increasing health and safety program communications; demonstrated by at least a 10% annual Total Case Rate or Lost Time Case Rate reduction, or
  • Safety and health program contribution is of significant value that has advanced the overall DOI safety and health program; demonstrated by bureau adoption of the group’s contribution and the bureau has shared that contribution throughout the department as a best management practice

Considerations

  • All DOI bureau committees, groups, teams, or collective work units are eligible for the award as a group of individuals
  • A group of employees whose primary work is not in safety and health but whose superior accomplishments have advanced the cause of safety and health within the nominating bureau

Other elements or information

  • This is the highest level group safety and health award granted by DOI.  This award recognizes groups that have performed an outstanding service for or made a contribution of unusual value to the overall DOI safety and health program
  • The DOI OSH will purchase the safety award plaque presented at Convocation; providing additional safety award plaques for individual group members will be the responsibility of the nominating bureau or office 
  • Travel for individuals to attend Convocation will be the responsibility of the nominating bureau or office

 

Table C.                 Safety and Health Award of Excellence – Organizational

Title

Administration

Award

Safety and Health Award of Excellence (Organizational)

Award, Recognition, or Award Activity

Plaque presented at Convocation by the Secretary or his or her representative.

Eligible Participants

Any work unit within DOI, a bureau, or office.

Criteria

  • Creating a health and safety culture inclusive of all senior leaders, managers, employees and activities that strives for prevention of accidents that cause injuries or fatalities; or
  • Significantly improving the organization’s ability to identify and abate unsafe conditions and practices; demonstrated by sharing best management practices department-wide; or
  • Implementing innovative work practices that enhance the organization’s safety and health program; demonstrated by measurable improvements against organizational goals; or
  • Implementing effective safety and health resourcing strategies; demonstrated by partnering or cost sharing between bureaus/offices; or
  • Facilitating safety accountability and improvement through comprehensive evaluation and monitoring practices; demonstrated by annual deficiency finding reductions greater than 25%; or
  • Safety and health program contribution is of significant value that has advanced the overall DOI safety and health program; demonstrated by bureau sharing throughout the department as an effective best management practice

Considerations

  • Any organizational unit within the DOI, bureau, or office is eligible to receive the award (e.g., bureaus, bureau or office committees, groups, teams, or collective work units)
  • The organization’s endeavors must have contributed to the establishment of a safe and healthy DOI environment by building a culture of safety that has moved the DOI toward the goal of zero loss of human or material resources

 

Other elements or information

  • This award is presented to organizations for outstanding safety and health program achievement.  The award recognizes organizations that have made a safety and health contribution of unusual value to the Departmental Safety and Health program
  • The DOI OSH will purchase the safety award plaque presented at Convocation; requests for additional safety award plaques for the organization will be the responsibility of the nominating bureau or office
  • Travel for the organizational representative to attend Convocation will be the responsibility of the nominating bureau or office

 


Requirements for Nominations for Awards.

  1. Any employee may recommend a safety award recipient by completing an Award Certification Form (DI-451) and submitting the form to the recipient’s supervisor for concurrence and transmittal through to the bureau awards coordinator to the approving official. 
  2. Before final approval of a safety award, the bureau’s servicing human resources office must ensure that there is no derogatory information in the nominee’s Official Personnel Folder (OPF).  Potential derogatory information may include issues such as discriminatory actions, garnishment orders, suitability or security findings. 
  3. Bureau servicing human resources offices are also required to check with their bureau’s Office of Civil Rights, the Departmental Office of Civil Rights, the Departmental Ethics Office, and the Office of Inspector General to determine whether there are any known findings of discrimination, wrongdoing, or other derogatory information resulting from investigations on the proposed awardees. 
  4. In concert with Departmental Honor Awards, all potential derogatory information will be forwarded to the Departmental Office of Human Resources for evaluation to determine if there is justification to disapprove the safety award.  As with all Honor Awards, in this evaluation the Office of Human Resources will consider recentness, seriousness, relationship to the award, notoriety and impact of the incident, and other relevant factors.  The determination will be forwarded to the bureau.
  5. The safety award nominees must have met the established criteria outlined in Tables A-C and have demonstrated outstanding performance and produced significant results that align with at least one or more of the DOI’s Strategic Safety and Occupational Health Plan goals summarized below (the full text of the Plan is available on SafetyNet at: http://www.doi.gov/safetynet/information/general/strategic_plan/index.html

DOI’s Strategic Safety and Occupational Health Plan Goals:

  1. Enhance the role of leadership and management in promoting a culture of safety.
  2. Enhance employee inclusion, participation, and engagement in achieving safety and health commitments.
  3. Prevent exposure to hazards and mitigate risk through recognition and prevention programs and processes.
  4. Enhance internal evaluation and analysis processes to validate the effectiveness of the safety and health program.
  5. Improve occupational safety and health training and awareness throughout the department.
  6. Implement and continuously improve the occupational safety and health program.

1.5     Nominating Procedures.  All safety award nominations should be submitted in a timely manner.  The DI-451 and recipient photo that meets the photographic requirements listed below must be used to compile the safety award nomination package for the Safety and Health Award of Excellence.

Nomination Process.

  1. The Bureau or Office Awards Coordinators will assure the safety award nomination packet contains a full citation narrative, a digital photograph of the nominee, and a short summary paragraph (not to exceed 350 characters, inclusive of spaces) of the nominee’s award work for inclusion in the Convocation program.
  2. The Bureau Awards Coordinator will be responsible for coordinating safety award nomination packages for Bureau Director or Commissioner’s signature.  Once the award package is approved and signed, the safety award package will be submitted to the DOI Awards/Convocation Coordinator.
  3. The DOI Awards/Convocation Coordinator will send all Safety and Health Award of Excellence nomination packages to the Director, DOI Office of Occupational Safety and Health for submission to the DOI Safety and Health Awards Committee for review and approval.  The DOI Safety and Health Council Chair will assure the Safety and Health Awards Committee is established and timely reviews submissions for final safety award consideration.  The DOI Safety and Health Awards Committee will determine if nominations meet the award criteria defined in the Safety and Health Awards Program Field Instructional Notice.  The Safety and Health Awards Committee will recommend final recipients of the DOI Safety and Health Award of Excellence by the suspense date communicated by the Departmental Awards/Convocation Coordinator. 

Formatting and Processing for the Departmental Safety and Health Award of Excellence

Safety and Health Award Citation:

The citation must be clearly written, in plain language, with sufficient detail so that a layman can easily understand the safety and health contributions of the recipient.  Specific examples of accomplishments, with limited laudatory expressions, must be included that demonstrate outstanding performance which produced significant results that aligned with one or more of the DOI’s Strategic Safety and Occupational Health Plan goals as outlined in section 1.4 E.

Citation Format:

Margins should be at least one inch and the text should be justified.  The font used will be Times Roman 12 point.

The name may be an individual or a group.  Triple space between full name and first paragraph.

The citation must reflect formal reference to the nominee, i.e., Dr. Brown, Mrs. Jones, Mr. Smith - not John, Barbara, or Henry. 

Citations should fit on one page.

Eliminate large gaps in spacing on citations.

Citations should be clear and concise.

Use action verbs in the citation.

Citations should be checked for correct spelling (including nominee's name), grammar, punctuation, and sentence structure prior to routing to the Department.

In concert with Departmental Honor Awards, before processing a Departmental safety award, bureau award coordinators must conduct a review to assure that there is no derogatory information in the employee's Official Personnel Folder, and there are no findings of discrimination or wrongdoing as determined by the bureau’s Office of Civil Rights, the Departmental Office of Civil Rights, the Departmental Ethics Office, the Office of Inspector General, and if appropriate, the Office of the Solicitor.  If derogatory information is found, see section 3.4 of this chapter for further instructions. 

The above review results must be documented under Honor Award Review on the Form DI-451, Award Certification


Image Submission Guidelines for Departmental Awards

Due to the varying image quality and composition of files received to represent the ceremony award recipients, the following image guidelines have been established for Departmental consistency.

  1. Awardee Digital images intended for ceremony slideshow must be at least 3000 x 2000 pixels 28x42 inches 72ppi minimum, uncropped/distorted/resized (this is roughly the size of a full resolution 2010 iPhone or entry level point-and-shoot camera).  This translates to a 450 kb file size or higher.
  2. Files must be in JPEG format and in color (RGB mode).
  3. Subject should be prominent in the image field (as opposed to a national monument or landscape consuming image space).
  4. Background of image should not blend with foreground subject.
  5. Subject must be alone in photo (unless group award).
  6. Subject must face toward the camera
  7. Subject face must not be obscured by overlapping object or be cropped by edge of image.  Note below the examples of images that are not acceptable for submission.
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Bureau and Office Safety Award Programs

Department of the Interior Bureau and Offices are encouraged to set up their own Safety Award programs following Department guidelines and policies.

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U.S. Department of the Interior
Occupational Health and Safety Program - SafetyNet
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..Last Updated on 1/26/18